Deed Poll Preparation

What’s in a name?

We believe the answer to that is A LOT!!  However, we truly believe that the process of changing it shouldn’t be.

What do I need to know?

On this page you’ll find lots of information about the services we offer.

We provide services that you can pay for, and some you can get for free.

We also have a link to our ‘DIY Deed Poll’ for you to download if you want to do it yourself.

We currently ONLY provide a deed poll preparation service for people aged 16 and over.

If you (or the person you are requesting one for) is approaching 16, it might be possible to pre-order.

Take a look below at the differences between the deed poll services we offer.

How can I do it myself?

Yes.

Because it’s possible to change a name without contacting or paying anyone, we’ve provided the commonly used wording in a downloadable document.  Just click on the link below to download this and enter the details yourself.  If you need any help with it, you can contact us and we’ll talk you through it.

You can print this and arrange for someone to witness and sign it.  This will be your original master copy once signed and witnessed and you will need to take copies yourself or scan the original if you want to send this to relevant organisations.

GET THE TEMPLATE

Can you prepare it for me?

With pleasure.

Some people ask us to prepare it for them, for whatever reason (usually because it saves them time or they find it easier), so we’ve also included information about our free version that we prepare.  If you want us to do it for you, we’d be happy to help.

We will prepare your deed poll using our branded professional design and email this to you as a digital version.

You can print this and arrange for someone to witness and sign it.

This will be your original master copy once signed and witnessed and you will need to take copies yourself or scan the original if you want to send this to relevant organisations.

We will also send you instructions to follow to help you complete the deed poll when you receive it.

If you’re happy with the service and would like to make a donation, we’d very much appreciate that.

If I pay, can I get extra?

Absolutely!

As well as finding it easier to let us do it for you, you might want us to provide the additional services set out in our paid for options.

These include optional extras that some people have requested from us in the past, so we’ve put them into ‘bronze’, ‘silver’ and ‘gold’ options.

IMPORTANT:  You do NOT need to pay anyone to change your name!  You CAN do it yourself – we explain this in our FAQ section below!  We only charge for extra services because it takes time to do it.  Every penny goes back into helping us provide our support services (we’re a charity after all).  


I’m happy to pay…what do I get?

You’ll find more information below about the different levels we provide.

Take a look at the different option, then complete the online form to place your order.


Bronze - £7.50 + P&P

We will prepare your deed poll on quality card which we will post to you. 

You will need to arrange for someone to witness and sign this for you.  This will be your original master copy.  You will need to take copies yourself or scan the original if you want to send this to relevant organisations.

We will email you a digital copy that you will be able to print if you require additional copies along with instructions to follow to help you complete the deed poll when you receive it.

Silver - £12.50 + P&P

We will prepare your deed poll on card and send you 3 of these.

You will need to arrange for someone to witness and sign all 3.  You will be able to send these to relevant organisations.  We suggest keeping 1 copy safe.

We will email you a digital copy that you will be able to print if you require additional copies along with instructions to follow to help you complete the deed poll when you receive it.

Gold - £17.50 + P&P

We will prepare your deed poll on card and send you 8 of these.

You will need to arrange for someone to witness and sign all 8.  You will be able to send these to relevant organisations.  We suggest keeping 1 copy safe.

We will email you a digital copy that you will be able to print if you require additional copies along with instructions to follow to help you complete the deed poll when you receive it.


Get a Deed Poll

Just complete the form below to give us the information we need and we’ll get to work on it!

If you are choosing one of the paid for services, the form will ask you how you wish to pay.  If you select online payment, you will receive an email with an order number and you’ll be directed to our secure online shop to complete your order.  YOU MUST include this at “Checkout”.  



Got questions?

We’ve tried to keep it as simple as possible, but we understand that this might mean you have some questions about the process.  Take a look at the answers to some frequently asked questions below, of feel free to contact us and we’ll be happy to help in any way we can.


What is a deed poll?

A change of name deed (usually referred to as a deed poll) is a document that states your intent to stop using a previous name and from then on, use a new name.  This intention can be written or printed on anything – yes anything!  Legally speaking, you don’t even need a written declaration to use any name, as the use of a name is in fact what makes it official (this is all to do with names being common law in the UK).

Why do I need a deed poll?

Although ‘legally’ speaking, a deed poll is not strictly necessary when asking organisations to change a name on their records, they will often ask for a deed poll.  It’s common practice that organisations request (or as they usually say, “require”) this for audit purposes.  This is basically to document your instruction that you no longer use a previous name, and for all purposes, now use a new name.

Do I need to pay?

No.  There is no requirement for you to pay to change a name.  Any services that cost, like our paid for services, are optional extras.  You would be paying for the time and materials it would take to provide you with such services.

Why does Umbrella Cymru provide a paid for service?

We are often asked by people to provide card copies of deed polls as well as additional copies so that the original can be kept safe.  Some organisations request certified copies, so we also provide this in our Gold and Platinum levels.  The optional extras take time to prepare, so we charge for this.  As we are a Charitable Organisation, we do not make any profit.  This means that all money generated from the sale of our services go back into the organisation to develop the wider free support services we provide across Wales.

What does 'certified copy' mean?

A certified copy of a deed poll is a copy of an original that has on it an endorsement that it is a true copy of the original.  It does not certify that the original is genuine, only that it is a true copy of the original.  Some organisations request this certification, so to have one can sometimes help (although it is not necessarily ‘legally’ required.

Do I need parental consent if I'm under 18?

Not usually.  In the UK, a person can change their name without parental consent from the age of 16.  It is also possible to do so under the age of 16, as formal documented consent is usually obtained to prevent any future challenge or dispute.  This can get a bit more tricky, so it might be worth seeking legal advice if you wish to do this.

Are there exemptions or special circumstances?

Yes.  There are other occasions where changing a name is not quite as simple, and rules are sometimes different for some non-uk nationals, young people where there is a care order in place with specific restrictions on names, and some other circumstances.  Again, if you are unsure whether there are any special circumstances that would apply, it might be worth seeking legal advice.  For most people,  this would not be necessary.