Deed Poll Preparation


IMPORTANT:  You do NOT need to pay anyone to change your name!

You CAN do it yourself – we explain this in our FAQ section below!


What’s in a name?

We believe the answer to that is A LOT!!  However, we truly believe that the process of changing it shouldn’t be.

On this page you’ll find lots of information about how to do it yourself as well as the services we offer if you would like us to do it for you!


Take a look below at the differences between the deed poll services we offer.  There are three main types:

DIY (Free)

We’ve provided a downloadable DIY version below for anyone to use.  Please feel free to use this.  If you need any help with it, you can contact us and we can talk you through using it.

Prepared (Free)

Some people ask us to prepare it for them, for whatever reason (usually because it saves them time or they find it easier), so we’ve also included information about our Free – Prepared Version that we prepare using our branded professional design.  If you want us to do it for you, we’d be happy to help.

Prepared (Paid)

As well as finding it easier to let us do it for you, you might want us to provide the additional services set out in our paid for service levels.  These are optional extras that some people have requested from us in the past, so we’ve put them into ‘silver’, ‘gold’ and ‘platinum’ packages.


Free – DIY Version

Because it’s possible to change a name without contacting or paying anyone, we’ve provided the commonly used wording in a downloadable document.  You can click on the link below to download this and enter the details yourself.  We’ve also provided a quick instruction guide to go along with this.

You can print this and arrange for someone to witness this.  This will be your original master copy once signed and witnessed and you will need to take copies yourself or scan the original if you want to send this to relevant organisations.

GET THE TEMPLATE

Free – Prepared Version

We will prepare your deed poll using our branded professional design and email this to you as a digital version.

You can print this and arrange for someone to witness this.

This will be your original master copy once signed and witnessed and you will need to take copies yourself or scan the original if you want to send this to relevant organisations.

We will also send you instructions to follow to help you complete the deed poll when we send it to you.


Want the optional extras?

You’ll find more information below about the different levels we provide.


Silver – £7.50 + P&P

We will prepare your deed poll on card which we will post to you. 

You will need to arrange for someone to witness this for you.  This will be your original master copy once signed and witnessed and you will need to take copies yourself or scan the original if you want to send this to relevant organisations.

We will also send you instructions to follow to help you complete the deed poll when we send it to you.


Gold – £12.50 + P&P

We will prepare your deed poll on card which we will post to you.

You will need to arrange for someone to witness this for you.  This will be your original master copy once signed and witnessed.

Once signed and witnessed, you will need to return it to us in the stamped addressed envelope provided in your pack.  We will scan and certify the deed poll and return your original in the post.

We will email you a digital certified copy that you will be able to email to relevant organisations.  


Platinum – £17.50 + P&P

We will prepare your deed poll on card which we will post to you.

You will need to arrange for someone to witness this for you.  This will be your original master copy once signed and witnessed.

Once signed and witnessed, you will need to return it to us in the stamped addressed envelope provided in your pack.  We will scan and certify the deed poll and return your original in the post.

We will also send you 10 certified printed copies that you will be able to send to relevant organisations as well as the digital certified copy sent to you by email that you can use to print additional certified copies or email to relevant organisations.  


Do you know which deed poll service you want?

Yes? Great, just complete the form below to give us the information we need and we’ll get to work on it!

If you are choosing one of the paid for services, the form will ask you how you wish to pay.  If you select online payment, you will be directed to our secure online shop to complete your order when you press submit.  You will also be sent an email with an order number.

YOU MUST include this at “Checkout”.  


We currently ONLY provide a deed poll preparation service for people aged 16 and over.

If you (or the person you are requesting one for) is approaching 16, it might be possible to pre-order.


Order yours today!


Got questions?

We’ve tried to keep it as simple as possible, but we understand that this might mean you have some questions about the process.  Take a look at the answers to some frequently asked questions below, of feel free to contact us and we’ll be happy to help in any way we can.


FAQs

What is a deed poll?

A change of name deed (usually referred to as a deed poll) is a document that states your intent to stop using a previous name and from then on, use a new name.  This intention can be written or printed on anything – yes anything!  Legally speaking, you don’t even need a written declaration to use any name, as the use of a name is in fact what makes it official (this is all to do with names being common law in the UK).


Why do I need a deed poll?

Although ‘legally’ speaking, a deed poll is not strictly necessary when asking organisations to change a name on their records, they will often ask for a deed poll.  It’s common practice that organisations request (or as they usually say, “require”) this for audit purposes.  This is basically to document your instruction that you no longer use a previous name, and for all purposes, now use a new name.


Do I need to pay?

No.  There is no requirement for you to pay to change a name.  Any services that cost, like our paid for services, are optional extras.  You would be paying for the time and materials it would take to provide you with such services.


Why does Umbrella Cymru provide a paid for service?

We are often asked by people to provide card copies of deed polls as well as additional copies so that the original can be kept safe.  Some organisations request certified copies, so we also provide this in our Gold and Platinum levels.  The optional extras take time to prepare, so we charge for this.  As we are a Charitable Organisation, we do not make any profit.  This means that all money generated from the sale of our services go back into the organisation to develop the wider free support services we provide across Wales.


What does ‘certified copy’ mean?

A certified copy of a deed poll is a copy of a original that has on it an endorsement that it is a true copy of the original.  It does not certify that the original is genuine, only that it is a true copy of the original.  Some organisations request this certification, so to have one can sometimes help (although it is not necessarily ‘legally’ required.


Do I need parental consent if I’m under 18?

Not usually.  In the UK, a person can change their name without parental consent from the age of 16.  It is also possible to do so under the age of 16, as formal documented consent is usually obtained to prevent any future challenge or dispute.  This can get a bit more tricky, so it might be worth seeking legal advice if you wish to do this.


Are there exemptions or special circumstances?

Yes.  There are other occasions where changing a name is not quite as simple, and rules are sometimes different for some non-uk nationals, young people where there is a care order in place with specific restrictions on names, and some other circumstances.  Again, if you are unsure whether there are any special circumstances that would apply, it might be worth seeking legal advice.  For most people,  this would not be necessary.